Safest and Easiest Way To Share Passwords

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The dilemma of how to share passwords without giving the keys to your digital kingdom has been the stuff of entrepreneurial nightmares. Ah, the mental gymnastics we all do! If you’re sitting there, tossing and turning over this modern-day Rubik’s Cube, let me soothe your anxiety-riddled brain. 

Today, we’re not diving into the usual social media tips or marketing strategies. Instead, I’m pulling back the curtain on a topic that’s even more crucial—how to be consistent despite challenges in safeguarding your digital assets. Yup, we’re talking about the lifeblood of your online business: passwords and digital security.

Why It’s Imperative to Share Passwords as an Entrepreneur

First things first. For those of you managing online businesses or digital platforms, you’ve probably faced the monumental decision of whether or not to share passwords with your team. You’re not alone. After a heart-stopping hack in 2015, I realized just how crucial this issue was. 

Digital assets are like modern-day treasure chests. If you want your treasures to be both accessible to your team and protected from pirate hackers, you need a strategy.

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Safest Practices for Sharing Passwords and Sensitive Information

Okay, so you need help. It’s a fact. Running an empire single-handedly is a Herculean feat reserved for Marvel movies. But while sharing is caring, sharing is also preparing—to defend your fort from cyber intruders. Luckily, password managers like 1Password have come to the rescue. These platforms let you create digital vaults that act like secure compartments, only accessible to those with the right clearance level.

How to Minimize Risk While Making Life Easier

Remember, there’s no such thing as a bulletproof plan. There’s always some level of risk, whether you’re sharing with family or staff. But having a system in place dramatically reduces this risk. Password managers allow you to set up individual vaults for various team members—be it your social media manager, virtual assistants, or financial consultants. This gives you the chance to balance trust and security like a pro.

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The Nitty-Gritty: Utilizing Password Managers Effectively

Just having a password manager isn’t the endgame; it’s the beginning. 

  • If you’ve got a team, make it mandatory for them to use the same password manager you’re using. My go-to is 1Password, but LastPass and Dashlane are great options too. 
  • Once everyone is on the same page (or platform, to be precise), lay down your security protocols. It’s like the digital equivalent of house rules, but these rules protect the house itself.

Expert Tips for Safely Sharing Your Passwords

Password managers not only securely hold your passwords but also evaluate them for you. They’ll flag weak passwords and even generate new, highly secure ones. To add another layer of protection, activate the built-in two-factor authentication feature.

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Final Security Measures to Keep in Mind

Last but certainly not least, if someone leaves your team or no longer requires access to certain information, remove them from the vault ASAP. 

Also, it’s a good practice to have your remote team use a VPN. Affordable options like NordVPN or ExpressVPN work wonders in terms of security.

Leverage These Digital Tools for Ultimate Security

So, what are you waiting for? Check out these highly recommended password managers and VPN services:

Listen to episode #736 of Build Your Tribe for even more insights. And then dive into these related episodes to further bulletproof your online presence:

Also, shout out to Steve Dotto for great tech insights!

Let’s turn your extra vigilance into impenetrable security. Take the plunge and fortify your digital realm today!


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